Quotation & PAN Bill Generator
कोटेशन तथा प्यान बिल जेनेरेटर
Build a quotation, a non-VAT PAN bill or a 13% VAT tax invoice, with the document type clearly labelled and warned when details are missing.
Create a quotation, a non-VAT PAN bill or a 13% VAT tax invoice. The document type controls the heading and VAT treatment, and live warnings flag missing PAN or VAT details before you print.
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About the quotation and PAN bill generator
Three documents in Nepali business look alike and are routinely confused: a quotation, a PAN bill and a tax invoice. This tool keeps them separate. Choose the document type at the top, fill in the seller and buyer details, add the items and print or save a PDF. The heading, the VAT treatment and the warnings change with the document type, so a quotation is never passed off as a tax invoice and a PAN bill never quietly charges VAT.
Quotation — an offer, not a bill
A quotation states what you will supply and at what price. It is an offer that a customer can accept, not a demand for payment and not proof that a supply happened. It should carry a validity date, because otherwise a customer can hold you to last year's price. A quotation may show VAT as an estimate, which helps the customer budget, but that estimate does not give anyone input-tax credit and the final bill still has to follow your registration status.
PAN bill — no VAT
“PAN bill” is not a separate statutory document; it is the everyday name for an ordinary bill from a seller who is not charging VAT. That is usually a business below the VAT threshold, or a supply that is exempt. The bill shows the seller's PAN and the price, and no VAT line. It is useful for expense records, but the buyer cannot claim VAT credit from it. A VAT-registered seller should normally issue a tax invoice instead, even if the customer does not ask for one.
Tax invoice — the VAT document
Under the VAT Act 2052 and the VAT Rules 2053, a VAT-registered seller must issue a tax invoice (कर बिजक) for taxable supplies. It carries the words “Tax Invoice”, the seller's name, address and VAT number, a sequential number, the date, the buyer's details, an item-wise description, the taxable value, VAT at 13% shown separately, and the total. Above Rs 10,000 a full tax invoice is normally required rather than an abbreviated retail invoice, and the buyer's PAN should appear — especially for a business buyer who wants to claim input credit.
Registration thresholds
VAT registration is generally compulsory once taxable turnover in the previous 12 months exceeds Rs 50 lakh for goods, or Rs 30 lakh for services or mixed goods and services. Some sectors must register regardless of turnover. Export supplies are zero-rated rather than exempt, so an exporter may still need to register. Confirm the current threshold and your sector with the Inland Revenue Department before deciding.
What the warnings mean
The tool never blocks you from printing. Instead it points out the problems: a tax invoice without a seller VAT number, a large tax invoice without the buyer's PAN, a PAN bill from a seller who does have a VAT number, or a quotation with no expiry. These are the mistakes that cause invoices to be rejected for input credit or questioned in an audit. Fix the fields, then print again.